Integrating WPForms with Form Vibes
WPForms is one of the most widely used form builders on WordPress, but there's a catch most users discover too late: the free version of WPForms does not store form submissions in your database. Entries are sent only via email notification, and if that email fails, bounces, or lands in spam, the lead is gone.
Form Vibes solves this problem without requiring you to upgrade to WPForms Pro. Once activated, it quietly hooks into every WPForms submission and saves a full copy to your WordPress database, where you can view, filter, export, and analyze it on your own terms.
This doc covers how you can integrate WPForms with Form Vibes.
Steps to Setting Up the Integration
Form Vibes detects WPForms automatically. There is no connector to configure, no API key to paste, no webhook to register.
Step 1: Install Both Plugins
Install and activate the two plugins from your WordPress dashboard:
- WPForms Lite (or WPForms Pro if you already have it)
- Form Vibes
Step 2: Build a WPForm
From your admin menu, go to WPForms → Add New. Pick a template (Simple Contact Form works well for a test) or start blank, and save it.
Step 3: Embed the Form and Submit a Test Entry
Add the form to any page using the WPForms block in the Gutenberg editor, the [wpforms id="..."] shortcode, or the WPForms widget. Then view the page on the frontend and submit a test entry.
Step 4: Check Form Vibes Submissions
Go to Form Vibes → Submissions in your admin menu. Select your WPForm from the form dropdown at the top of the page. Your test entry should appear in the table.
If the entry is there, you're done. Every future submission to this form will be captured automatically.
Exporting WPForms Entries as CSV
The most common reason teams install Form Vibes alongside WPForms Lite is to get their entries out of WordPress into a spreadsheet, a CRM, or a client handoff document. Form Vibes makes this a one-click workflow.
Quick Export vs. Filtered Export
There are two ways to export from the Form Vibes → Submissions page:
- Quick Export: the toolbar button at the top of the submissions table. Exports every entry for the currently selected form, with all fields as columns.
- Filtered Export: apply date range, field value, or status filters first, then export. The CSV will contain only the filtered subset.
Use Quick Export for full backups. Use Filtered Export when you need something specific, like "all signups from last month's landing page campaign.
Monitoring WPForms Activity from the WordPress Dashboard
Form Vibes adds a widget to the main WordPress Dashboard (the screen you land on when you log in). It gives you a pulse check on form activity without having to navigate anywhere.
The dashboard widget shows:
- Total submissions in the selected date range
- Submissions per form, with WPForms entries grouped together
- A line chart of daily submission volume
Changing the Widget's Date Range
Click the date range selector in the top right of the widget to switch between Today, Last 7 Days, Last 30 Days, or a custom range. Also, filter the date by day, week, or month. Form Vibes remembers your last selection so the widget opens to the same view on your next login.
